Transformation Services

The notice concerns the conclusion of a framework agreement with three different partners.

a) Questions and answers:
Interested companies can contact the contracting authority with questions via the ARIBA platform message function up to a maximum of 7 calendar days before the application deadline. During the application phase (request for participate), only questions about the procedure are answered. If the questions or answers are of general interest, they will be made available in anonymized form via the message function of the ARIBA platform. All interested companies or applicants are obliged to take the questions and answers into account when drafting their application for participation and offer. Non-compliance may lead to exclusion from the procedure.
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b) Mandatory requirement for submission of the request to participate and offers
Information on how to access the tender on the Ariba platform will be provided immediately upon request by email. The email must contain the following information:
- Company name;
- address;
- VAT number;
- name + e-mail + telephone number of the contact person.

Applicants are advised to request this access as soon as possible and click on "Intend to Participate" on Ariba.
The procuring entity does not guarantee to provide Ariba credentials to candidates who request access to Ariba less than 48 hours before the deadline for receipt of requests to participate.
The Candidate is solely responsible for requesting timely access to the Bid on the Ariba platform.
The Procuring Entity takes no responsibility for any problems with the Ariba platform.
Any application that is not submitted correctly through Ariba will be rejected.
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(c) General explanations of the contents of the request for participation:
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c) (1) The awarding authority reserves the right to request the last audited annual report or a financial statement (not older than 6 months) available from the applicant.
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c) (2) Foreign applicants:
In principle, they must submit the required declarations/evidence in English. If a declaration/evidence cannot be provided at all, reasons must be given, a comparable declaration/evidence must be submitted and - in English - an explanation given as to why the comparability exists. In the case of documents that are not written in English, a certified translation into English must be enclosed.
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c) (3) Bidding consortia:
Together with the request to participate, the bidding consortia must submit a joint bidder declaration signed in a legally binding manner by all members.
Particular attention must be paid to the aspect of compliance of the formation of the bidding consortium with antitrust law. Each member of the consortium must submit the declarations and evidence required under Lot 1 5.1.9: Selection criterion " Suitability to pursue the professional activity" and selection criterion "Economic and financial standing". For the declarations and evidence under Lot 1 5.1.9: Selection criterion " Technical and professional ability".
If the bidding consortium plans for a division of tasks and, in this respect, e.g. certain references can only be submitted by one member of the bidding consortium; any limited submission of declarations and evidence must be explained exhaustively by in an annex to the joint bidding arrangement declaration. In all other respects, the same rules apply to bidding consortia as to other applicants.
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c) (4) Other companies: Applicants may use other companies to prove their suitability (suitability loan).
In this case, the other company must submit a declaration of commitment stating that it will provide a specifically defined partial service for the applicant in the event of a commissioning. Both companies which lend suitability to the applicant (suitability lender and subcontractor) and - insofar as such information is already possible with the application - such other companies which the applicant would otherwise like to provide for the performance of the service (subcontractor) shall be summarized in a list where the name and registered office of the other company as well as the part of the service for which the other company is intended is formulated.

Competent body for appeal/review proceedings:
- Official name: Public Procurement Chamber of the State of Berlin
- Postal address: Martin-Luther-Str. 105
- Place: Berlin
- Postal code: 10825
- Country: Germany

Lodging appeals:
Detailed information on the deadlines for lodging appeals:
Time limits for filing an application for review are set out in Section 160 (3) GWB.
For clarification purposes, this provision is reproduced in full.
“The application is inadmissible if
1. the applicant became aware of the claimed violation of public procurement provisions before filing the application for review, but did not complain to the contracting authority within a time limit of 10 calendar days; the expiry of the time limit under Section 134(2) remains unaffected,
2. violations of public procurement provisions which become apparent from the tender notice are not notified to the contracting authority by the end of the time limit for the application or the submission of a tender specified in the notice,
3. violations of public procurement provisions which only become apparent from the procurement documents are not notified to the contracting authority by the end of the time limit for the application or the submission of a tender specified in the notice,
4. more than 15 calendar days have expired since receipt of notification from the contracting entity that it is unwilling to redress the objection.”

All remaining bidders who are not awarded the contract will be awarded a backup function - the final negotiated offer of the respective bidder applies.

The client reserves the right to make use of this backup function in the event of significant disruptions to the contract, e.g. if the contractor fails, refuses or is unable to fulfill its obligations under the contract, if there is poor performance and the contract is therefore terminated or otherwise terminated before the end of the term. If the Client decides to make use of the back-up function, the next bidder in the evaluation sequence shall be informed and informed of the service to be provided and requested to declare its continued willingness to perform within a period of 14 days. The order is based on the rankings achieved after the final negotiated offers. If this declaration is not made or if the bidder refuses, the back-up agreement with him expires and the client reserves the right to inform the next bidder in the sequence. Bidders are not entitled to exert this back-up agreement.

The client reserves the right to reduce the number of bidders on the basis of the announced award criteria and to negotiate only with the most economical bidders