CDE - Collaboration-Platform for Document and Data Exchange

TenneT is one of the Top 5 transmission system operators in Europe. TenneT is the owner of high-voltage grids in the Netherlands and major parts of Germany. This requires continuous investments in maintenance and grid development Projects to reduce interference and outages as much as possible and thereby ensure quality and stability. TenneT is therefore responsible for several grid development and maintenance Projects with national and international reach. As a transmission system operator, TenneT holds a key role in supplying Germany with electricity, positioned as an indispensable player and enabler for German infrastructure, industry, the service sector and private households. 
The construction, operation and maintenance of critical facilities require structured Project management and efficient information and document management for effective external collaboration. In addition, large construction Projects involve a large number of documents and stakeholders that require verifiable handling and management.

Currently, information and document management for construction Projects is supported by a third-party SaaS Content Collaboration Platform based on a contract that was publicly tendered in 2018. However, TenneT’s operational requirements with respect to information and document management have evolved and hence they are now object of a new procurement process. The present tender focuses primarily on TenneT’s German operations. As Beneficiaries under the SaaS Agreement, Dutch TenneT operations may optionally draw from the services that are subject hereof.  
With the re-tendering of the current Content Collaboration Platform, TenneT is aiming to continue achieving a single source of information for all documents generated in infrastructure Projects and managing the supplier collaboration (external collaboration) regarding the exchange and management of documents and additional data. The targeted system is facilitating and capturing the complete Project lifecycle in addition to providing auditable documentation and information throughout the organization. 
The tender procedure is divided into two lots, which will be tendered in sequence in two different tenders:

Tender 1: Lot 1 includes the platform provisioning, development, deployment (Implementation), initial Customization and configuration, platform interfaces as well as maintenance and support of the platform and – as a proof of concept and for purposes of a successful transition – the Migration of TenneT metadata as well as existing construction Projects from the current to the new platform. 
Tender 2: Lot 2 includes Implementation services associated with the platform and comprises subsequent configuration, Customization and consulting services in relation to the Content Collaboration Platform. The Lot 1 Provider must always collaborate pro-actively and in a constructive manner with any Lot 2 Contractor(s), e.g. providing access, support and knowledge transfer regarding the platform and implementing technically necessary changes within Lot 1 where mutually agreed with or commissioned by TenneT. Lot 2 will be tendered subsequent to the award of Lot 1.

Both tenders/lots are evaluated and awarded independently of each other.
This publication refers only to Tender 1 [Lot 1].